Eliminate Delays Accelerate Results
Gatheroo unifies information gathering, project management, and collaboration in one single platform so you never miss another deadline.
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Gatheroo for Project Managers & Coordinators
Project Communication Made Easy
Unified Project Command Center
Gatheroo is your centralized project hub, capturing and consolidating every stakeholder input — tasks, files, assets, and communications — into a single, intuitive dashboard.
Assign Tasks to Anyone via Email
Delegate personalized tasks to team members and external parties using just their email addresses. Set unique due dates and follow-up intervals for each task to ensure completion by the project deadline. Everything comes back to one place.
Automatic Reminders & Follow-Ups
After tasks are assigned, recipients receive automatic email nudges at set intervals leading up to the deadline. Get improved follow-through without the hassle of manual follow-ups.
Real-Time Chat & Activity Logs
Collaborate with contributors throughout the project lifecycle using real-time chat and task communication tools. Monitor projects efficiently with progress notifications, alerts, and activity logs.
Task Review & Feedback System
As completed tasks come in, you can review, accept, or request refinements. Contributors will instantly receive your change requests and feedback via email, encouraging timely revisions.
Smart File Handling & Routing
Once a task is accepted, Gatheroo can automatically copy its files and assets straight to your preferred cloud drive. You can easily preview, organize, download, and share files anytime with just a click.
Custom Branding & Personalization
Custom branding options let you embed your personalized logo and brand identity into emails and dashboards seamlessly, increasing response rates, and making every client interaction feel familiar and authentic.
Gatheroo for Happier Clients & Stakeholders
Less Effort, More Engagement
Respond from Any Device
Complete tasks from any computer, tablet, or smartphone. Upload files from multiple devices with ease – a PDF from your PC, a video from your iPad, or images from your Android Phone – all with the same link.
No Login or App Needed
Tap the magic link from your email and complete tasks with your favorite web browser – no login necessary. Avoid complicated apps and third-party tools; you’re in with just one click.
Complete Tasks In Any Order
Work on tasks in any sequence. Tackle what you can up-front, take breaks, and resume later; your progress is always saved. Unlike traditional forms that require all information up-front, each task stands alone, so you can add and submit assets as they become available.
Get Help If You’re Stuck
When tasks aren’t straightforward or relevant to you, use our “I Need Help” tool to ask for clarification and feedback, or request to skip and move on. Sometimes, you don’t have the necessary information available, and that’s ok!
Benefits
Eliminate Project Onboarding & Communication Chaos
The centralized dashboard provides a clear overview of task statuses, deadlines, and stakeholder activity, ensuring an orderly and efficient onboarding process.
Handle More Projects with Less Resources & Effort
Time-saving features such as project & task templates, automatic reminders, and file routing empower teams to manage a greater volume of projects with less effort and resources.
Boost Profits & Fast-Track Cash Flow from Expedited Projects
Intuitive project onboarding, asset collection, and automatic follow-ups increase accountability and reduce turnaround times, boosting project profitability and accelerating cash flow.
Minimize Rework with Improved Asset Quality & Accuracy
Field validations, task assistance, review/feedback workflows, and client chat minimize miscommunications and promote a fluid exchange of ideas and assets among stakeholders.
Automate Project Asset Organization & Routing
Upon acceptance, files and information can be automatically saved to cloud drive folders. Senders can also manually download and share submitted assets right from the project dashboard.
Cultivate Stronger Relationships & Goodwill With Clients
Gatheroo’s unique project management and communication system enhances customer satisfaction and trust, fostering repeat business, referrals, and a stronger market reputation.
Even Easier for Recipients & Contributors
Eliminate Hurdles & Get Faster Responses
Easy Email Access
Access the project dashboard using any browser on any device. Just tap the magic link from your email – no login required.
Tackling Tasks
Complete tasks in any order. Pause and pick up later – even from a different device – without losing any progress.
Submit & Complete
Easily resubmit to correct any mistakes or get precise feedback for changes to make sure tasks are accurately completed.
Gather Information Faster & Easier Than Ever Before
Real-World Applications & Use Cases
Dive into the dynamic world of Gatheroo and discover how its innovative features transform everyday project management challenges into success stories across various industries.
- New Client Onboarding
- Digital Project Onboarding
- Contractor Onboarding
- Asset Collection
- Project Collaboration
- Return Requests & Support
- RFPs & RFIs
- Creative & Technical Briefs
- Contract Renewal Reminders
- Legal Case Documents
- Annual COI Requests
- … And Many More!
Secure Your Spot
Experience Gatheroo before the masses, diving into innovative functionalities that redefine project management. Availability is limited, so make sure to apply today!
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Until Launch, It’s On Us
Join us in early access and use all the robust features for free until we launch.
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Shape the Future
Provide feedback and influence the direction of Gatheroo as we fine-tune and enhance our platform.
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Priority Support
Enjoy rapid response times and top-tier assistance throughout early access, ensuring your ideas, concerns, and needs are addressed promptly.
Industries We Serve
- Automotive Industry
- Entertainment
- Government & Admin
- Logistics & Shipping
- Professional Services
- Retail
- Construction
- Event Management
- Healthcare
- Marketing & Advertising
- Public Relations
- Sports & Recreation
- E-commerce
- Finance & Insurance
- Hospitality & Tourism
- Manufacturing
- Publishing & Media
- Tech & IT Services
- Education
- Goods & Services
- HR & Recruitment
- Non-Profits
- Real Estate
- Wholesale & B2B
Get Updates, Offers, & More!
Sign up for our newsletter to get launch updates, feature announcements, and offers. Special offers and perks will only be available to those who sign up before our official launch date.
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How Does Gatheroo Stack Up? |
Gatheroo |
Forms & Surveys |
Cloud Drives |
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SMS & DM Platforms |
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| Two-Way, Direct Communication | |||||
| Custom Branding & White-Label Support | |||||
| Centralized Hub for Requests & Communication | |||||
| Collective Input from Multiple Recipients | |||||
| Advanced Form Building & Field Validations | |||||
| Speedy Sending With Custom Templates | |||||
| Configurable Deadlines & Automatic Follow-Ups | |||||
| Recipient Activity Log & Engagement Notifications | |||||
| Built-In Review, Revision, & Approval Workflow | |||||
| Auto-Route Submitted Assets to Your Cloud Drive | |||||
| Organization User Management & Shared Resources |
How Does Gatheroo Stack Up? |
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Gatheroo |
Forms & Surveys |
Cloud Drives |
|
SMS & DM Platforms |
|
| Two-Way, Direct Communication | |||||
|---|---|---|---|---|---|
| Custom Branding & White-Label Support | |||||
| Centralized Hub for Requests & Communication | |||||
| Collective Input from Multiple Recipients | |||||
| Advanced Form Building & Field Validations | |||||
| Speedy Sending With Custom Templates | |||||
| Configurable Deadlines & Automatic Follow-Ups | |||||
| Recipient Activity Log & Engagement Notifications | |||||
| Built-In Review, Revision, & Approval Workflow | |||||
| Auto-Route Submitted Assets to Your Cloud Drive | |||||
| Organization User Management & Shared Resources |
Clients Love Gatheroo Too! |
Gatheroo |
Forms & Surveys |
Cloud Drives |
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SMS & DM Platforms |
|---|---|---|---|---|---|
| Instantly Respond from Any Device Without Login | |||||
| Upload Large Files, Documents, & Media (1 GB+) | |||||
| Automatic Reminders & Notifications | |||||
| Complete Tasks/Forms in Any Order | |||||
| In-Context Assistance & Help Requests |
Clients Love Gatheroo Too! |
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|---|---|---|---|---|
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Gatheroo |
Forms & Surveys |
Cloud Drives |
|
SMS & DM Platforms |
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| Instantly Respond from Any Device Without Login | |||||
|---|---|---|---|---|---|
| Upload Large Files, Documents, & Media (1 GB+) | |||||
| Automatic Reminders & Notifications | |||||
| Complete Tasks/Forms in Any Order | |||||
| In-Context Assistance & Help Requests |
Pricing & Plans
Coming Soon!
Our Journey to Innovation
From Agency Challenge to Industry Revolution
The idea for Gatheroo originated in 2018 within a boutique digital agency in Orlando, FL that was grappling with client onboarding and project coordination challenges amidst a surge of new projects and growing client demands.
Initially designed to streamline project onboarding by retrieving and organizing key assets and information from multiple stakeholders, this tool evolved into a comprehensive platform addressing all project stages. By late 2022, it had become an essential tool for business-wide project management.
The result? Smoother and more rapid project progression that led to happier clients, better team morale, quicker cash flow, and higher profits.
In late 2023, recognizing its broader potential, Gatheroo was launched to transform project coordination and communication for other project managers across various industries.
FAQ
Gatheroo is a central hub where users can delegate tasks to anyone via email – clients, partners, vendors, and/or team members – and consolidate project assets within a single, user-friendly platform. Using just a web browser, task recipients can easily complete tasks from any device with no login needed.
As tasks are completed, you can review, approve, or ask for a revision. Upon approval, Gatheroo can automatically send assets directly to your preferred cloud drive, making organization a breeze. Plus, features like real-time chat, activity logs, daily reminders, and task validations cut down on follow-ups and keep things on track.
With Gatheroo, you’re not just coordinating projects; you’re transforming the way you collaborate. Embrace a new era of project management that enhances efficiency, reduces project turnaround, strengthens client bonds, and delivers remarkable ROI. Ready to hop on board?
Gatheroo sends tasks via email, providing recipients with a magic link to a web interface that works in any browser, where they can view and complete tasks without needing an account or any additional logins. This makes it easy for anyone to contribute from any device, streamlining the information and file collection process.
Yes, Gatheroo is available on both desktop and mobile devices. Given that assets can be spread across devices, Gatheroo allows contributors to initiate and continue tasks from any device, ensuring streamlined collaboration regardless of where you are.
Gatheroo is designed with user-friendliness in mind. Most users find the platform intuitive and easy to navigate. Whether you’re a seasoned project manager or new to such tools, Gatheroo’s straightforward interface ensures a quick and hassle-free onboarding experience. Additionally, our support resources and tutorials are readily available to guide you every step of the way.
Yes, Gatheroo currently integrates with Google Drive and will soon support additional cloud drives as well as popular document signing and scheduling apps
Get Updates, Offers, & More!
Sign up for our newsletter to get launch updates, feature announcements, and exclusive Pioneer Perks when we launch Gatheroo to the masses.
"*" indicates required fields